Dear Members,
I writing to confirm that the AGM will take place via online (Zoom) on Tuesday 14th June from 17:00 – 18:30 (invitation to follow). We will hold drinks directly after the meeting in the Dame Alice Owen
One of the main tasks of the meeting is to elect the committee for the coming year (1 September 2021 – 31 August 2022). The committee consists of a number of officer posts:
- President leads on all union- and employment-related activities the branch undertakes, chairs all general meetings and all committee meetings, and takes any other action on behalf of the committee.
- Vice President takes on duties in the absence of the President and deputise for them (2 positions)
- Secretary calls general and committee meetings of the branch, circulates minutes of meetings, organises membership communications, and arranges notifications of local elections and ballot results to members.
- Assistant Secretary takes on duties in the absence of the Secretary and deputises for him/her.
- Treasurer has custody of the funds of the branch and makes payments as needed in accordance with the branch rules. The Treasurer keeps the books of the branch and presents the accounts of the branch for auditing as necessary, and presents the audited accounts to the AGM.
- Membership Secretary is responsible for recruitment, for keeping membership records, and sending membership information to UCU head office or regional office.
- Equalities Officer is responsible for staying up to date with relevant issues and monitoring development of equality policies within the institution, where appropriate encouraging and supporting local negotiations on equality matters. He or she monitors the casework relating to equality issues, supports members experiencing issues, and attends national and regional UCU meetings.
- Health and Safety Officer represents UCU members on health and safety issues including participating in health and safety inspections and risk assessments, being the branch’s point of contact over health and safety issues, attending safety committee meetings, and investigating notifiable incidents. (3 positions)
- Postgraduate Student Representative leads the branch committee’s work relating to postgraduate students. He or she is the primary point of contact for student members, the Student Union and UCU head office in relation to postgraduate student matters.
plus up to six ordinary members elected, or co-opted by, the annual general meeting. There is facility time available for some positions, and if you want to know more please speak Keith or me. Attached are the job descriptions for the roles.
To nominate yourself for a position, please email the Returning Officer, Euan Griffith Euan.Griffith@city.ac.uk, from your University email, and copying in the members that are proposing and seconding you. They should also reply to Euan to confirm they are proposing / seconding you. The deadline for nominations is 12:00 on Tuesday 31st May
If there is more than one person standing for a position, we will run an e-ballot. Descriptions of the various roles are in the rules, or you can contact one of the current committee to find out more.
If you’d like to be involved with the Branch, on a more informal basis, you might want to think about becoming a School/Department/Professional Service Rep. These are a point of contact to:
- help the Committee to get feedback on proposals that affect a department or school (e.g. Splitting of Schools)
- help canvass for volunteers for working groups (e.g. Career Break)
- organise on local issues (e.g. Centralisation, WAMs, etc.)
- keep us informed on stuff that is happening in departments; both positive and negative. It is good to hear where work is working well (e.g. SHS’s positive promotion of flexible working).
Please get in touch with me if you are interested.
If you have motions for the meeting please submit them to me by 12:00 on Tuesday 7th June.